How To Be More Productive (Not Just For Housewives!)

How To Be More Productive from Years ago, I spent far too much time researching how to be more productive. So much, that I was practically addicted to information about productivity. I devoured books on the subject, bought magazines filled with articles about “having it all”, and frequented a number of blogs and websites focused on teaching people to do more in less time. I read them hoping to find the key to getting my home perfectly clean and flawlessly organized, then keeping it that way effortlessly.

I spent so much reading about ways to be productive — and adopting the tools the authors were selling (they’re always selling something, aren’t they?) — that I wasn’t accomplishing much else. Meanwhile, the laundry piled up, the furniture turned gray with dust, and the number of things I needed to do grew overwhelming. So I threw up my hands and decided to wing-it, hoping that I’d eventually stumble across a system that worked right for me.

It took a while (okay, it took a couple of years), but one day things just started coming together. Since then, I’ve reached a level of productivity in my life that I’m really quite happy with: I accomplish the things that matter most in our lives, and which help our home run smoothly, but I also have plenty of time to do other things…or nothing at all. To me, that’s the ultimate goal of productivity: making time to do nothing.

But first, I had to reject a few things that the productivity gurus love to preach. In their place, I came up with some of my own solutions, a couple of which seemed contrary to everything I’d learned from all of those productivity “experts”. Here’s what works for me:

Being Productive Starts At Bedtime

Shortly around my 40th birthday, I started to have problems falling asleep at night. Oh, I’d start to drift off then unfinished tasks would go racing through my head. Half the time I’d find myself so worried that I couldn’t sleep, so I’d get up and start doing some of those things, instead of just fretting about them. Needless to say, I became a very tired and grumpy woman.

Then a friend suggested I keep a notebook by my bed and start writing down those thoughts. The idea was to empty my mind so I could sleep. Only problem: some nights I’d be awake writing for hours. Hours, people. And I stayed a very tired and grumpy woman…whose bedside was littered with piles of lists.

Eventually I asked my doctor for a prescription sleeping aid. That night before bed, I took a pill, grabbed a notebook, and started making my list but dozed off after I’d only written four or five things. The next morning I woke up to a short list of what had been most on my mind, and I finished the whole thing before lunch. That night after I took my pill, it happened again. And again. And again.

Then came the morning when I discovered I’d made a snack for myself while still asleep. Also, I’d left the fridge open, so everything my cats hadn’t helped themselves to was spoiled. I tossed the pills but decided to stick with the process of listing only the four or five things that I most wanted to accomplish the next day. That night I went to sleep almost immediately, medication-free. Same thing the next night, and the one after that.

Since then, that’s been my system: to write down what I want to accomplish the next day and then turn out the light. And that leads me to the next important trick.

Keep Your To Do List SHORT

There are two reasons to make a To Do list: obviously, one of them is to make sure nothing falls through the cracks, but the other is to let you know when you’re done. That, I think, is the most difficult part for housewives (and househusbands!): feeling like there’s an actual end to work. You clean, someone drops something, you’ve got to clean again. You do laundry, then come bedtime there’s that day’s clothes in the hamper. You wash dishes but as soon as someone eats there are more. You could work 24/7/365 (well, if you didn’t need sleep) and still there would be more to do.

Once I realized this, I forced myself to keep my To Do list to a handful of things. I mean that quite literally: my lists are never more than five items long. When I start writing my list at bedtime I sort through all of the possible things I could do the next day and choose the top five priorities.

Oh, sure, I may very well accomplish more than five things the next day. In fact, I usually do. Yet by selecting five items out of all the possibilities I’m focusing my efforts on what really matters. I’m also giving myself a clearly defined end point, after which I can feel like I’ve spent my day wisely. Except, it’s not really five things, because I fudge a little using the next trick.

The First Thing On The List Must Be Easy

Productivity gurus urge people to accomplish their least favorite task first. This, they explain, makes the rest of your list seem easy in comparison. Now, I don’t know about you, but if I’m going to hate the first thing I’ll be doing when I get out of bed, then I won’t get out of bed! (Well, okay, eventually I will but I won’t be happy about it and I’ll probably be in such a bad mood I’ll blow off my entire list.)

For me, feeling like I’ve accomplished something spurs me on to wanting to accomplish more, so I took that notion and made it part of my day. My list always starts with something ridiculously easy just so I can cross it off right away.

Some days it starts with “Take sheets to laundry room”. Other days it’s even more simple, maybe “Feed the dog and cats” or even “Make coffee”. The important thing is that my list starts with something I can do while I’m still half-asleep and then cross off. By the time I’m really awake, I’ve already got a good start.

Also, since I get the satisfaction of crossing something off right away, I get to feel energized by seeing that list get shorter before I’ve used up much of the day. That’s important, because the next trick is knowing just how long something really takes (and how long it doesn’t, even though you think it might).

Be Realistic About The Time Required…Or Not

Confession time: I absolutely despise cleaning bathrooms. I. Despise. It. That we bought a house with four of them — FOUR! — is surely some sign of deep psychological trauma on my part, but despite my suggestion, my family won’t let me declare two of them permanently closed. Since there are two males in my household, I don’t really have the option of not cleaning the bathrooms regularly…well, not if I don’t want the Health Department showing up unannounced at my door.

One day when I was feeling particularly resentful of the male-mess in the bathrooms, I grabbed a stopwatch and started timing how long it took me to clean. My idea was that I’d be able to wave around that stopwatch at dinner time and proclaim, “See HOW MUCH TIME I spend scrubbing your misfires, people? You see?!” Except it took less than 10 minutes to clean the bathroom off of our family room, and just under 20 to clean the worst bathroom in the house. Uh, really? I’d been dreading something that took only twenty minutes at most?!

Since then, I’ve figured out how little time it takes to do some of my other least-favorite chores. Emptying the dishwasher? Four minutes. Sweeping the kitchen floor? Seven. Vacuuming the stairs only takes five minutes (once I have the vacuum out and attachments hooked up), and it takes less than twenty to fold/hang a load of clothes straight out of the dryer then put them away.

Now, think about it: if my list only involves five things (one of which is so easy I can accomplish it in a minute), I’m looking at maybe four more chores taking 5-20 minutes a piece. At most I’m talking just over an hour of my time to tackle my entire To Do list, which consists of THE most important things I wanted to accomplish that day. How can I rationalize NOT being productive when it really takes such little time out of my day?

And Then Do Nothing Productive At All

As I mentioned, one of the most difficult things about being a housewife/househusband is feeling like we’re never, ever quite done. That’s why To Do lists are so important: they tell us when we’re through. Our real challenge: accepting that once we cross off the last item on our list it’s okay to declare ourselves done for the day.

Life shouldn’t be spent cleaning, cooking, organizing or doing laundry every minute of the day. That’s not productivity, it’s drudgery. We should be doing those things to get them out of the way so we can go on to things that are more enjoyable, like reading a good book, soaking in a warm bath, playing with the kids… or just watching the clouds in the sky.

So, rather than letting our To Do lists tell us what work to do, we should use them as tools to tell us when our work is done. And then wad the things up, toss them in the trash, and go about our TRUE business: living well and laughing with those we love.

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  • Sue

    What a great idea! I wish I had done such a thing when I was younger.

    We always found the time to enjoy our children and attend their functions but I would find myself up very early and to bed far too late in order to keep the house to my liking.

    Now that I am older, my body makes the list for me…LOL, but your advice is great for those just starting out or with children at home.

  • Amanda

    Having a notebook is a great way to organize your thoughts instead of counting sheep to get to sleep.

    As for me, I exhaust all my energy to walk around the house and do some more tasks when I find it hard to doze off. As I get tired then I can slow down till I finally call it a day. :)

  • Nikita

    Katie you are great! Thank you so much for your insight. I’m so guilty of trying the productive books and lists and failing at some point. I’m also adult ADD which means I had it as a kid and routines are so far from my lifestyle. I’m trying now to change things as I can see the benefit of routines. Your list makes so much more sense too. And yes, I feel like I’m never done and that is a terrible feeling. When you are never done it is difficult to get to the creative things you want to do. I’m taking your info to heart and I already feel that I have a great chance of being successful this time.

    • Katie B.

      Thank you for such a sweet comment, Nikita! My son was diagnosed with ADHD when he was younger but had a bad reaction to several different meds. So, I’ve learned over the years a few “tricks” to work with that. ADD/ADHD brings certain strengths with it — give y’all something clear-cut and interesting to focus on and, wow, there’s no distracting you! So that’s where my flow-chart approach came from initially. Then my husband was diagnosed with brain cancer and went through surgery, chemo and radiation (the chemo will continue for the rest of his life, and he’s doing wonderfully on it). Those bring their own attention challenges, though. So these flow-charts? The harmony in our household depends on them!

      One thing I’ve learned with both of them, though: give yourself a day — one day — to do nothing. In theory, you just need to plow through until that day. In reality, you’ll probably play catch-up on that day. But that’s okay, because then you get the sweet satisfaction of knowing you DID do it all!

      Best wishes to you!

  • Leah

    Here’s a tip about bathrooms and boys–let them clean them, and you will not have the “issues” people speak of–I promise. Age seven/eight can do it—
    My husband cleans ours, my sons the three other ones.
    All good at our place. The yellow stuff goes where it needs to.

    • Katie B.

      Leah, you’re so right! This summer my son wanted to start earning more pocket money. I came up with a list of chores for him to do which includes cleaning the bathrooms. They stay so much cleaner now!

    • Loretta

      With a house full of boys, I love this tip. Cleaning the bathroom is getting bumped up to the top of their chore lists ;-)

      • Katie B.

        My son has been in charge of cleaning bathrooms this summer. Just like me, it’s taken him longer to try talking his way out of it (unsuccessfully) than to actually do the cleaning. Make sure your boys realize this! LOL

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